Permissions and Privacy Settings

Your ePortfolio is web-based and therefore you must be very deliberate when setting the permissions or privacy setting.  In today’s session, your first Portfolio will be set to “Private,” which means that only you can have access to your ePortfolio. You need to think carefully about who might be able to view your ePortfolio and what your ePortfolio says about you to the public.  This means you have to think carefully about the private information that you might put in your ePortfolio.  For example, if you choose to put a resume on your ePortfolio that includes your name, address and phone number, you should not set your ePortfolio to Public access.  We suggest that you begin by setting your ePortfolio to “Private” and perhaps share your ePortfolio with members of your Freshman Seminar class. 

The permissions settings include:

• Private: Only you can view your eP
• Private within Manhattanville: Only members of the Manhattanville community with a Digication account can view your Portfolio
• Public: Viewable by anyone and can be searched for using a web search engine such as Google.

You can also customize your permission settings.  Click on “Custom permissions” and type in the names of the individuals you want to allow to view your ePortfolio.  If they have a Manhattanville Digication account, the name will pop up and you can add them to your ePortfolio.  Individual classes may also be added if a “course” has been created.

If you choose “Private within Manhattanville” or “Public,” you will also have to choose whether or not you want your ePortfolio to appear in the College ePortfolio Directory.  The e-Portfolio directory is a searchable directory of e-Portfolios at Manhattanville.  If you choose to list your ePortfolio in the Directory, other people will be able to see your e-Portfolio and search engines will be able to index it. If you choose not to show it in the Directory, you can send people a direct link to your e-Portfolio.

You can also choose a “role” for the individuals that you add to your ePortfolio.  Possible roles include:

• Viewer: The individual that you are adding can view your ePortfolio.
• Editor: The individual that you are adding can edit your ePortfolio.
• Publisher: The individual that you are adding can edit and publish changes in your eP ePortfolio.
• Admin: The individual that you are adding can edit e-Portfolio settings, including adding and removing users, edit and publish your e-Portfolio.